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Be Careful of Using ‘Your Books’ in QuickBooks Online Accountant as Playground / Testing Area

QuickBooks Online Accountant (QBOA) is designed for accountants, bookkeepers and others who work with multiple clients.  It helps improve our efficiency when working with multiple clients.  One of the benefits is a QuickBooks Online Plus subscription as ‘Your Books’ in QBOA.

Ideally, you will use it to maintain your own firm’s books.  Initially, this is a great way for you to practice and get familiar with using QuickBooks Online (QBO) using your own data.  You can convert your QuickBooks desktop file into Your Books quickly.  Then, set up your bank feeds and start working with it for more experience.  If you want to, you could continue using your desktop file (running them in parallel) while you are playing around and getting more experience with QuickBooks Online.  Then, when you are ready to convert your latest file to Your Books, you can -re-convert for up to 1060 days for companies without payroll (check with ProAdvisor support for details).  It will replace whatever was in Your Books.

When people learn about the ability to re-convert into Your Books for so long, they may be tempted to use Your Books for testing or as a playground for client files.  In fact, there was a recent blog post / article that suggested using Your Books to test setting up clients and integrating 3rd party apps.  According to that article:

“Testing the App in your QuickBooks Online Accountant ‘Your Books’ lets you connect an App without the client watching, thus giving you the opportunity to become an expert and provide them with a tested solution. Another benefit is that you can upload a specific situation, or set of books, and test how the App will work inside a controlled environment and monitor the books for a trial period.”

 I DO NOT recommend this! 

The Customers in Your Books syncs with the Client list on your QuickBooks Online Accountant (QBOA) dashboard.  When you add a new customer into Your Books, they will appear as a client on your QBOA dashboard (as shown in the image below).  Thus, if you are playing around with your client’s data, then you’ll see their customers on your QBOA dashboard!  This is probably NOT want you want to happen!

Similarly, some people ask if they can use Your Books for a client.  Again, the customers of your client would appear on your QBOA client dashboard so this is not recommended either.

QBOA Your Books syncs customers with Client Dashboard

Sample Company / Test Drive

Remember you can use the sample company or test drive as much as you want and your clients can use it as well.  It contains a sample company with data, downloaded transactions and more.  It is a great way for you or your clients to play with QuickBooks Online and get more experience, test out how it works and more.  Nothing is saved in it so every time you login, it is re-set.  Your clients (or you) can login via this link:  http://qbo.intuit.com/redir/testdrive or just Google QuickBooks test drive for the link.  If you want access to the Accountants tools, then you should open the sample company via QBOA as shown in the image below.

Sample Company with Accountant Tools

I hope this QuickBooks Tip has been helpful for you!  Please share it with others!

News for Advanced Certified QuickBooks ProAdvisors + QB Power Hour is an ACE-Approved Provider!

Intuit announced a new program for Advanced Certified ProAdvisors® to renew their Advanced Certification today.  If you are Advanced Certified in either QuickBooks® Online or QuickBooks desktop, you need to complete Advanced Certified Education (ACE)-approved training to maintain and renew your Advanced Certified status.  Advanced Certified QuickBooks ProAdvisor - Online

Specifically, effective May 22, 2016, Advanced Certified ProAdvisors must complete 9 CPE credits of ACE-approved training within 3 years of earning the Advanced Certified status and then every 3 years thereafter.  Details and FAQs can be found here.

QB Power Hour an ACE-approved Training Provider

I’m pleased to announce that QB Power Hour (hosted by myself – Michelle Long, CPA and Hector Garcia, CPA) is one the few ACE-approved training providers.  Currently, the other ACE approved providers include Mario Nowogrodzki, CPA of Mendelson Academy and Scaling New Heights.  QB PowerHour

QB Power Hour will be the only ACE-approved provider to provide ACE-approved training for FREE!  QB Power Hour webinars are generally every other Thursday and we cover advanced topics for QuickBooks Online, QuickBooks desktop, value pricing, practice management and more.  All webinars are eligible for CPE (for attendees who attend live and meet the requirements).  There will be selected webinars (noted as ACE webinars) eligible for ACE-CPE credit as well.

In order to provide FREE webinars, we will seek select sponsors (contact us if you’re interested in being considered for sponsorship).  QB Power Hour webinars are targeted for CPAs, accountants, bookkeepers, tax professionals, consultants working with small business clients.  Details and register for all QB Power Hour webinars up as a series of webinars so you can attend any or all by registering one time).

 

QuickBooks Online Fundamentals – FREE webinar series starts 4/12 w/FREE CPE

Join me and register for all 3 webinars in the series here: http://quickbooks.intuit.com/accountants/resources/university/training-for-accountants — Click on Free Live Webinar Training and then Additional Training Sessions to register for each one separately

QuickBooks Online Fundamentals Series: Part 1 – Introduction to QuickBooks Online Accountant

This is the first of a 3-part webinar series for accounting professionals who are brand new to QuickBooks Online. This webinar begins with an introduction of Intuit and QuickBooks Online. It covers why small businesses and accounting professionals are moving to online solutions and the benefits of using QuickBooks Online.
April 12, 2016 12:00 – 1:30pm CST 1.5 CPE credits

QuickBooks Online Fundamentals Series: Part 2 – Setting Up Your Firm’s Books (or Clients)

This is the second of a 3-part series for accounting professionals who are new to QuickBooks Online. This webinar begins with a demonstration of the QuickBooks Online Accountant “Your Books” feature, which is a free subscription to QuickBooks Online that is integrated within QuickBooks Online Accountant for the accounting professional to use.
April 18, 2016 12:00 – 1:30pm CST 1.5 CPE credits

QuickBooks Online Fundamentals Series: Part 3 – Managing Your Firm’s Books (or Clients) With QuickBooks Online and Apps

This is the last of a 3-part webinar series for accounting professionals who are brand new to QuickBooks Online. This webinar shows accounting professionals how easy it is to perform basic workflows in QuickBooks Online.
April 19, 2016 12:00 – 1:30pm CST 1.5 CPE credits

I hope to see you there!

Michelle

[Ultimate Accounting vCon] Last day to register at the early bird price, a great conference for people who have never been to an accounting conference

Just a quick reminder that today, April 1, 2016 is the final day to register at the early bird rate. You can find out more and register here: http://accountingvcon.com/register/

If you’ve never been to an accounting conference, the 2016 Ultimate Accounting vCon is a great way to sample what it’s like without breaking your budget. It’s a 2-day virtual conference full of profit-boosting ideas from top-rated speakers and trainers on accounting practice management, technology, and marketing. It will be held May 12-13, 2016 with a chance to earn 12 CPE. And you never have to leave home.

Register now here: http://accountingvcon.com/register/

Find out more here: http://accountingvcon.com/

Please thank our sponsors:

Intuit: Intuit helps small businesses and accounting professionals save time managing their business finances so they can spend time doing what they love: growing their businesses. From desktop to online, payroll to payments, small business to professional accounting and tax solutions, Intuit is leading the way so that customers can never imagine going back to the old way. http://accountingvcon.com/exhibitors/intuit/

Zoho Books is a simple, easy-to-use online accounting software for small businesses to manage their business finances the smart way. Zoho Books makes it much easier for you to manage your client’s books and also to reach out to prospective clients. http://accountingvcon.com/exhibitors/zoho/

ShareFile provides an easier way for accountants to share confidential information with colleagues and clients. http://accountingvcon.com/exhibitors/citrix-sharefile/

Sage Accountant Solutions helps accounting professionals become more valued advisors for their small and medium-sized business clients through solutions that fit every client need, size, budget, and platform requirement. http://accountingvcon.com/exhibitors/sage/

Seattle-based Finagraph is a best-in-class financial gathering and business intelligence company. Its pioneering technology directly gathers and organizes financials from accounting systems, providing clear and actionable information. The Finagraph dashboard is now free for accountants and small business owners. http://accountingvcon.com/exhibitors/finagraph/

Feel free to forward this post to a friend!

Get Access to Michelle and Sandi’s Secrets to More Profits and Success in Your Accounting Business

Do you wish you had a little (or a lot) more to show on your bottom line? Would you like to gain access (at no charge) to mentors’ secrets that lead to increased business profits, fun, and success? Do you wish you could attend an accounting training conference but simply can’t afford the registration or travel?

If so, then take a break from your busy schedule next week and attend a fun and profit-boosting webinar, “5 Killer Ideas to Transform Your Accounting Practice” presented by dynamic accounting duo, Michelle Long and Sandi Smith Leyva, both CPAs and named the Most Powerful Women in Accounting by CPA Practice Advisor.

5 Killer Ideas to Transform Your Accounting Practice
Presented by Sandi Smith Leyva and Michelle Long
Tuesday, March 22, 2016
at 9AM Pacific, 10AM Mountain, 11AM Central, Noon Eastern
Allow 1 hour, spaces are limited

Sign up here and get one hour of CPE too:
http://accountingvcon.com/transform-accounting-practice/

You’ll experience a burst of energy, rejuvenation, and motivation so that you can get through the last few weeks of busy season. Plus, you’ll learn five killer tips, tools, and tricks that will help you add more profits to your bottom line. You’ll learn:

–3 ways your peers (AKA your competitors) have increased their revenues
–2 tips you can implement today to grow your practice
–The skills you need that will really increase your revenue (it might not be the ones you think you need) and where to start getting them
–1 resource that will help you profit from cloud accounting services

Don’t wait; this webinar will fill up quickly.

“Sandi and Michelle were super excellent” Linda Qbq Russell

“Thank you Sandi & Michelle for a great job on providing us so much helpful information!” Cindy Noelk

“Michelle and Sandi, I am so impressed with your knowledge and caring about the attendees, and your desire to help us grow our businesses.” -Cherri Rapp, Cherri Rapp & Associates

Here’s the link to sign up:
http://accountingvcon.com/transform-accounting-practice/

Please thank our sponsors:

Intuit: Intuit helps small businesses and accounting professionals save time managing their business finances so they can spend time doing what they love: growing their businesses. From desktop to online, payroll to payments, small business to professional accounting and tax solutions, Intuit is leading the way so that customers can never imagine going back to the old way. http://accountants.intuit.com/

Zoho Books is a simple, easy-to-use online accounting software for small businesses to manage their business finances the smart way. Zoho Books makes it much easier for you to manage your client’s books and also to reach out to prospective clients. www.zoho.com

ShareFile provides an easier way for accountants to share confidential information with colleagues and clients. http://www.sharefile.com/industries/Accounting/

Sage Accountant Solutions helps accounting professionals become more valued advisors for their small and medium-sized business clients through solutions that fit every client need, size, budget, and platform requirement. http://na.sage.com/us/accountant

Feel free to pass this on to a friend, but don’t forget to sign yourself up first: http://accountingvcon.com/transform-accounting-practice/

Don’t Miss: Becoming a Firm Of The Future: 4 Part Series With Michelle Long

The accounting industry is changing and we must change how we operate to survive and thrive. Join Michelle Long for this 4 part series to become a firm of the future (FREE with free CPE eligible for attending live).

Use this link to register for all 4 webinars or only the ones you want to attend (register for each separately for CPE purposes but all via the same link):

https://attendee.gotowebinar.com/rt/8108955800397777921

 

Dec 14: Get on the Cloud… Where to Start:SMB Statistics on the Cloud

What is a firm of the future and why it is important? What are the steps to become one? Learn which QuickBooks to choose and how to talk to your client(s) about moving to the cloud. Plus, how to convert to QuickBooks Online. After attending this course, you will:
– know the steps to take to become a firm of the future.
– be able to select which QuickBooks is right for your clients and how to convert to QuickBooks Online.

Dec 17: Get on the Cloud and Streamline The Workflows:

Understand how to automate and streamline the workflow for you and your clients. Learn about time-saving features in QuickBooks Online and how 3rd party apps can save you and your clients time. After attending this course, you will:
– Streamline your workflow to be more efficient
– Navigate and choose apps that save time

Dec 30: Become A Trusted Advisor:

Learn about the QuickBooks ProAdvisor program tools that help add value for your clients. Plus, the benefits of value pricing. After attending this course, you will:
– Understand the value pricing model
– Know the tools available in the ProAdvisor Program

Jan 15: Get Connected With Tips/Tools for Managing Social:
Learn about the Find a ProAdvisor directory where small businesses look for ProAdvisors, and how to improve your profile/search ranking. Plus, we’ll discuss other social media sites, who to connect with, the tools to manage social, and how to create and share content. After attending this course, you will:
– Understand the power of social & how to get started
– Know what changes to make to your ProAdvisor profile

Who Should Attend?

Accountant professionals who have or anticipate having QuickBooks Online clients.  For each webinar:

Course Level: Basic
Course Length: 90 minutes
Delivery Method: Group-live internet
Recommended CPE: 1.0

Use this link to register for all 4 webinars (register for each separately for CPE purposes but all via the same link):  https://attendee.gotowebinar.com/rt/8108955800397777921


Calling all Ultimate Accounting vCon Alums, and 2016 Ultimate Accounting vCon

Just a quick post to let you know how excited Michelle and I are about the 2016 Ultimate Accounting vCon. Find out more here: http://accountingvcon.com/

We Have a Favor to Ask vCon Alums

If you’ve attended before, we’d love to get a video testimonial from you about your experience at the event. By helping accountants decide to attend the event, you’ll be doing your part in helping to make the entire small business ecosystem, and therefore the economy, stronger.

We’ll post your clip on the website and will use a few in a demo reel we’re putting together. We’ll list your website, which is great for search engine juice and your own publicity.

How to Do It

You can record it yourself and send it to support@sandismith.com. Or if you’ll be at the Sleeter Conference next week, we will record you. Just drop by the Accountant’s Accelerator table in the Exhibit Hall for five minutes on Wednesday and we’ll get your testimonial recorded so you can get back to the conference.

Register for 2016

In a nutshell, the Ultimate Accounting vCon is:

  • Two full days of the hottest topics and practical tips in pricing, advisory services, technology, and modern marketing for CPAs, accountants, bookkeepers, tax preparers, EAs, and accounting software consultants
  • Conference attendance + all recordings + transcripts + a chance to earn 12 CPE hours
  • An infamous chatroom that rivals the excitement of the sessions
  • Super-high return on investment with no travel expenses; this event is fully virtual
  • Some very cool surprises to be announced soon

If you haven’t already registered and you’d like to get the early bird discount, you can do so here:
http://accountingvcon.com/register/

See you in May!

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