Sometimes in QuickBooks, I have seen 100′s or even 1,000′s of invoices or other transactions marked ‘To Be Printed’. How can you clear the ‘To be Printed’ status without printing them? You don’t want to waste all that ink and paper printing something you don’t need. You really do not want to manually edit each one and un-check the ‘To be Printed’ box.
There’s a couple of easy ways to clear the ‘To be Printed’ status of invoices or other transactions in QuickBooks without actually printing them:
Unplug the printer
In QuickBooks, print the transactions to the printer
Delete the print job from the printer
In QuickBooks, print the transactions to a PDF printer (you can get CutePDF free if you need it)
Delete the PDF file
Either method will clear the ‘To be Printed’ status from the invoices or transactions for you — quick and easy!
Michelle L. Long, CPA is the owner of Long for Success, LLC specializing in QuickBooks consulting & training, coaching small business owners, speaking and writing. She was named one of '10 Women who Inspire a Profession' by Accounting Today and a Financial Services Champion of the Year by the SBA. She has been mentioned in the New York Times, Inc.com, Business Week, Investor's Business Daily, WebCPA and more. Michelle is the author of Successful QuickBooks Consulting and How to Start a Home Based Bookkeeping Business.
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